Ohio Security Guard License Practice Exam

You have a statement from a person hand written on blue lined paper in pencil, what do you do?

1. Dispose of it and submit a proper report

2. Ask the person who wrote it to re-write the statement in black ink and the proper format

3. Ask your supervisor to speak to the person who made the statement

4. Append the statement to your report

The correct answer is: Append the statement to your report

In the context of the Ontario Security Guard License standards, the correct procedure when you receive a hand-written statement - regardless of the paper it's written on or the writing instrument used - is to append the statement to your report, as per option D. This is because the content and first-hand account given in that statement is valuable and serves as an additional resource in any further investigations. This direct, raw information can provide useful context, details or witnesses that might not be available otherwise. Moreover, disposing, altering or not accepting this original statement might result in loss of essential information and could be viewed as tampering with evidence, which is not ethical and against regulations. To ensure the integrity and authenticity of evidence or statements, they should be attached and reported exactly as they were received. Afterward, if required, you might ask the person for a more formal or clearer version of the statement, but this should not replace the original one. Therefore, the initial statement, regardless of its physical characteristics, should be attached to your security guard report.